Staff Report
MIDDLEBURGH - Though it it is still fall, Middleburgh school board officials are getting ready for next May's 2025-26 budget vote.
School board members approved the budget calendar at their November 13 meeting.
The budget calendar is as follows:
JANUARY
* January 2,2025 Roll out Education Data requisition and budget spreadsheets to instructional staff via email
* January 8. Business Manager attends junior-senior high school faculty meeting to provide budget development training to instructional staff (i.e., educational data requisitions, budget requests, subscription renewal lists).
* January 8. Board of Education meeting Public Session 6pm Budget Workshop #1. Budget Information, 2025/2026 rollover budget and assumptions.
* January 15. Business Manager attends elementary school faculty meeting to provide budget development training to Instructional staff (i.e., educational data requisitions, budget requests, subscription renewal lists).
FEBRUARY
* February 1-28. Department budgets (i.e., Main Office, PPS, technology, athletics, building and grounds, transportation) submitted and reviewed.
* February 12. Board of Education Meeting Public Session 6pm Budget Workshop #2 Review State Aid estimates and tax levy limit calculation Review Capital and Administrative Budget components.
* February 28:Requisitions and budget spreadsheets due from Instructional Staff/Coordinators.
* February 28: Preliminary Tax Levy Limit submitted to NYS Office of State Comptroller.
MARCH
* March 1-9: Review Ed Data requisitions/Budget Spreadsheets/revised budget as needed.
* March 12: Board of Education Meeting, Budget Workshop #3 Public Session 6pm. Review Estimated revenues/Program Budget component/Overall preliminary budget. Review 2024-25 year Fund Balance projection.
* March 31:Last day to submit requisitions/request purchase orders with current year funds. Legal Notice of School Budget Hearing and Annual Budget Vote 6pm. Must advertise four times w/in seven weeks of the vote ‐ first publication 45 days prior to vote Notice #1 to be published (Submit on this day for publication on April 3 and 4).
APRIL
* April 1-18: Prepare absentee ballot applications, absentee ballot, related envelopes, and directions. Property Tax Report Card submitted to local newspaper.
* April 9: Board of Education Meeting Public Session 6pm. Adopt Tentative 2025-2026 Budget/propositions for voter approval. Appoint clerks and inspectors of elections for budget vote.
April 10-17: Prepare Budget Workbook/Newsletter.
* April 11: Submit the Property Tax Report Card to NYS.
* April 14: Legal Notice of School Budget Hearing and Annual Budget Vote 6pm. Notice #2 to be published (Submit on this day for publication on April 17 and 18).
* April 21: Deadline for filing Board of Education petitions and propositions for vote. Must be submitted to the District Clerk by 5pm.
* April 21: Media Release on Proposed Budget Required Documents available in District Office and on District website: School District Report Card, Fiscal Accountability Statement, Property Tax Report Card, Administrative Salary Disclosure, and Tax Exemption Notice, Budget Notice, Transparency Report Absentee Ballots available from the District Clerk Budget Workbook available on District website/at offices.
* April 22 Date of drawing by District Clerk for determination of order for listing Board of Education candidates on ballot Inform candidates of legal requirement for all candidates for election to BOE to file sworn statements of campaign contributions and distribute informational material. First sworn statements to be filed with District Clerk and Commissioner of Education 30 days prior to vote date.
* April 23: Board of Education Meeting ‐ BOCES Budget Vote Public Session Time TBD.
* April 25: Distribute military ballots (no later than 25 days before vote).
* April 25: Arrange for the pickup and return of voting machines with Board of Elections.
* April 28: Notice #3 to be published (Submit on this day for publication on May 2 and 3) .
MAY
* May 1-16: Prepare ballot for voting machines ‐ submit to County.
* May 5: Legal Notice of School Budget Hearing and Annual Budget Vote Notice #4 to be published (Submit on this day for publication on May 8 and 9).
* May 6: Annual Budget Hearing Presentation posted to the District's website.
* May 7: Annual Budget Hearing/Board of Education Meeting Public Session 6pm.
* May 8: Budget Newsletter/Notice mailed to eligible voters after budget hearing.
* May 15: Second sworn statement of campaign contributions or loans by candidates for membership on the Board of Education to be filed with the District Clerk.
* May 15-19: Sworn statements of campaign contributions or loans in excess of $1,000, received before vote date and not previously reported, to be filed with the District Clerk within 24 hours of receipt by candidates for membership on the Board of Education.
* May 20: Annual Budget Vote/Proposition Vote/Board of Education Election noon ‐ 9pm Junior/Senior High School Gymnasium Lobby. Absentee ballots must be submitted to the District Clerk by 5pm on May 20. Budget Revote date ‐ June 17 (only if budget proposition fails)
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